Here is where our team will post their change model, monthly updates, and anything else we'd like to share. Please feel free to read and comment.
Harford County Public Library
Learning Libraries 3 Project
Who's on Our Team
Our Ground Rules
- Have fun and enjoy the project
- Treat differences as information
- Work toward 80-85% agreement
- Ask questions freely - "No stupid questions" Zone
- Observe timeframes and end on time
- Use small group roles (Discussion leader: keeps group on track and ensures each person is heard; Timekeeper: keeps group on time; Recorder: writes output and reports to larger group)
- Take care of self
- Do what we say we will - follow through
- Give timetables for decisions when discussions in email
Team Charter
Purpose - We were asked to attend training by HCPL to examine branch service.
Accountability - We are accountable to our Sponsor, Susan Burdette, and Senior Staff.
Team Leader - Doug Hess is our leader and he is responsible for keeping us on track, being our main point of contact and ensuring communication.
Decision Making - We will work by consensus and input from our Sponsor, Senior Staff and our supervisors.
Decision Making Process - When we have disagreement we will: 1) breakdown issue 2) brainstorm problems 3) shelve the issue and revisit at end of meeting or later.
Consensus Meter - We want to have a high level of consensus throughout. On a scale of 1-5, with 5 being I completely support the item, we want to achieve 4-5 for each team member. We feel we can live up to this high expectation by breaking issues and problems into smaller bits.
Communication - We will meet at least once a month and post a progress report at least once a month.
Our Change Model
Change Model rev 1-8-08.doc
Action Plan
HCPL Action Plan rev 11-3-08.xls
Monthly Updates
Each month, we will post a brief progress report. How our team doing with its action plan? What our team has accomplished? What issues we need help with? The information posted will:
October update: none
November update:
Day 1 - Doug can't get the elephant back together and the circle is frustrating Jennifer and Raquel - we'll keep you posted - finally got the puzzle together when we figured out it wasn't an elephant but a lion!
Day 2 - now we're figuring out a project and the details
December update: We are preparing to meet on December 19th. The working documents, charter and rules that were begun during the November workshop have been posted so we all can review. As you can see we've made some initial progress and updated documents will be posted after the meeting (but probably not until after the holiday weekend).
Part 2 (posting didn't happen until early January) - We had a successful meeting with our sponsor and updated our Action Plan and Change Model which are now uploaded.
January: Initial stages of introducing the project to staff have begun. We are progressing with survey pieces.
February: We will be meeting on February 5 before our conference call check in. Updates to follow. - We met for two hours before our conference call and hammered out much of the details on how we will survey staff talent and compile program info and contacts. We were all really excited that things seem to be proceeding well and it hasn't been that long since we began the project (especially when you count how much time is actually affected by the holidays. Later this month part of the team plans on presenting our project at the Administrative Council and in pushing out the first surveys.
March: We sent out our two surveys and awaited results.
April: The majority of the team met in early April to discuss the surveys and prepare for the check-in. We've had very low responses so we discussed ways to increase participation. A meeting for adult librarians was planned for June and we hoping to present at Admin Council then too.
May: We attended the workshop and heard about everyone's progress. Here is a certificate our team received. 
LL3 HCPL cert.jpg
Next, we have to prepare for our June presentations to various staff groups.
June: On the 4th we had a Programming Paradise meeting for all levels of staff. There were representatives from each branch and a few admin departments. This was a great meeting where we explained our project to a larger group of staff and got some valuable feeback. On the 11th, the majority of the team met to absorb the ideas from the 4th and plot steps for the coming months. We have a presentation to all supervisors coming up on the 24th and have a lot in process. Check out our new Action Plan above. Here's the updated presentation so email me comments for changes:
LL3 Presentation 2.ppt
July: So far July has been rather quiet for the team with a lot going on for Summer Reading and other library stuff. We submitted a status report with some recommendations to our Director and are waiting an upcoming meeting next week.
August: We had a very good meeting on Friday the 8th after hearing back on our progress report. We added several tasks to our Action Plan and added one more ground rule. We worked on our Project Report for LL3 due in September and have several meetings on the books including planning for a revival of Adult Services meetings in the system.
September: This month we worked on preparing for the conference call and getting our Project Report finalized. It's now been submitted so we just have some final items we're working on. An email invite went out for the Adult Services meeting and the end of the formal project is fast approaching.
October: On the 15th we met to prepare for the first Adult Services meeting and finalization of some project peices.
The Adult Services meeting occurred on the 29th and we had a HUGE success. Everyone was enthusiastic and we got a lot of good ideas out there. The team looks forward to participating in the continuance and the passing on of our project goals.
November: All ready for the celebration! Doug, Joyce and Jennifer attended.
Here is our story. Thanks to Doug for the great embellishing of our ideas.
Once upon a time Librarians felt isolated and alone in doing adult programming - a vacuum of sorrow.
Everyday program opportunities were lost. Communication floundered and Librarians wished for a better world of adult programming.
But one day a group of staff were called together and developed a vision of Programming Paradise.
Because of that a strong action plan and change model were created to make our path clearer. A programming wiki of resources and ideas began. Adult Services meetings began again.
Until finally the programming wiki flourished with presenters, resources, idea banks and Great Happiness. We gathered all of our colleagues to share in adult programming resources, training and planning.
The moral of the story is that we have realized and appreciated, with LL principles, all staff in the realm of HCPL can contribute and share in Programming Paradise.
Ever since then collaboration and communication have continued to develop through the wiki as well as the Adult Services meetings. All staff now have the means to contribute ideas and programming inspirations. Our patrons experience new and exciting programs.
LL3 HCPL cert.jpg
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